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The ROC handles the registration of companies (also known as incorporation) in India. It ensures that companies and Limited Liability Partnerships (LLPs) comply with statutory requirements under the Companies 

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DIR-3 KYC or Director KYC Form

Introduction:

In today's digital age, fulfilling the legal requirements for registering and operating a startup or company involves various procedures and form filings with the Ministry of Corporate Affairs (MCA). One such important procedure is obtaining a Director Identification Number (DIN).

The DIN is a unique identification number assigned to individuals who wish to become directors of a company or who are already serving as directors. Previously, filling out the DIR-3 application was sufficient to obtain the DIN. However, the MCA has recently updated its registration process, requiring all directors with DIN registration numbers to submit their KYC (Know Your Customer) details annually in the DIR KYC form.

Who Needs to File the KYC Form?

According to recent updates by the Ministry of Corporate Affairs, any director or individual who received a DIN number by March 31, 2018, must mandatorily submit their KYC details to the MCA. This requirement also applies to directors whose applications have been disqualified.

Checkpoints for Filing the KYC DIR Form

When filling out the e-form for the KYC DIR, directors must provide their email address and mobile number for verification purposes through a one-time password (OTP). Additionally, directors should use their own digital signature during the form-filling process. To ensure the accuracy of the provided information, the form must be certified by a Chartered Accountant or Company Secretary.

Documents Required for Filing the KYC Form

When filing the KYC form, directors need to provide the following documents:

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  • Nationality and citizenship details, such as date of birth, gender, etc.

  • Permanent Account Number (PAN)

  • Voter card

  • Passport

  • Driving license

  • Aadhar card

  • Personal mobile number and email address

  • Permanent residential address

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In addition to the above documents, the following may also be required:

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  • Digital signature of the applicant

  • Declaration provided by the applicant.

  • Attested documents provided by practicing professionals, such as Chartered Accountants or Company Secretaries

Penalties for Late Filing

If a director fails to submit the KYC form by the due date, they can still do so by paying a penalty of INR 5,000. If the director wants to reactivate the application, a similar process must be followed.

Conclusion

The DIR-3 KYC form is an essential legal requirement for individuals wishing to register as directors of a company. Additionally, filing the KYC form annually is mandatory. For any further legal or regulatory inquiries, feel free to reach out to us for professional assistance. We, at Saralfiling, are dedicated to providing the best legal support for your requirements as a director.

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